Plain English Writing Examples

Policy and Procedures

"Using StyleWriter is a real eye-opener. It gives instant analysis
and ratings for style, sentence length and passive verbs.
My style was consistently rated poor until I started to follow the program's advice. Now my writing is consistently good and occasionally the program rates it as excellent."
- Accountant

Organizations, both business and government, need to document policies and procedures. These documents are usually dull and dreary. However, good editing, using StyleWriter, can make even boring documents much easier to read.

In the example shown, StyleWriter highlights the poor style in red and English usage issues in black. Here, for example, the writer has confused the word 'aversely' with the correct word 'adversely'. StyleWriter picks up many errors missed by the spelling and grammar checker in your word processor.

Before Editing with StyleWriter

Click on the image below to see the original policy procedure.

After Editing with StyleWriter

Click on the image below to see the edited corporate policy.

StyleWriter helps the reader concentrate on the message rather than the poor style so common in corporate communications. Here, the writer has decided to keep the word 'observing' rather than using one of the simpler words suggested by StyleWriter. As long as you gain three excellent ratings, you can ignore some of the advice offered by StyleWriter.

"As I edit, StyleWriter's analysis and ratings of my document change. There's no better encouragement to edit your draft than seeing the improvement in your own scores. I now constantly strive for three excellent ratings."
- Lecturer

To guarantee all your policies and procedures are in clear, concise and easy-to-read English use StyleWriter